Media Vault

The Media Vault is your primary media asset repository. You may upload and manage your audio, images, video, and various forms of text-based documents like PDFs. Each media type has its own tab.

Any media asset that you will want to use in marketing materials needs to be first uploaded to your Media Vault.

A note about the file size:

We recommend that you upload the highest resolution version of the media asset that you expect to use, such as a finished “master” file. One of the primary advantages of Kaboodle Media is our “upload once, use everywhere” technology. You will rapidly become familiar with, and appreciate, this important feature the more you use the site.

Once uploaded, you can edit, favorite, download, archive, and delete your media asset records from the Media Vault’s “ACTIONS” column.

Please check out the Media Kit article about placing your Media Vault assets into virtual folders for ease-of-use.

The Media Vault is where you keep ALL all your media assets; think of it as the master repository for your asset files.  Once a file has been added to your Media vault, it is available for use in your Kaboodle projects and other products.

Media Vault

The Media Vault form has 3 sections:

  1. The top section contains tabs, providing four separate areas based on media type.  There are four tabs, one each for the supported media types: Audio, Photo, Text, and Video.
  2. The middle section contains tools allowing you to sort and filter the file list, as well as selection tools allowing you to perform some common actions upon one or more files.
  3. The lower section lists the asset files of the media type of the selected tab.

To add asset files:

  1. Click the "Upload" button next to the "Media Vault" page title
  2. Choose the desired media type tab, if necessary
  3. Drag-and-drop desired files into the left area.  Alternatively click the "Add files" link to select files via standard dialog box.
  4. Click "Upload."  Note:  while this does move the files up to the Kaboodle site, it is NOT the final step.
  5. Each uploaded file will appear in the right area with two fields.  Enter into these a custom title and tags, respectively, if desired.
  6. Repeat for any other media type tabs.
  7. Click "Done"

Kaboodle Media supports file types commonly used in print and online marketing materials:  printed products, web services, web apps, and media streaming.

  • Audio (aiff, mp3, wav)
  • Images (jpg/jpeg, png, tif/tiff)
  • Docs (doc, docx, epub, html, pdf, rtf, txt)
  • Videos (avi, mp4, mov)

Directly above the list of asset files are several management tools:

  • Select All: Select all listed asset files to update via the "Archive Selected" or "Add to Media Kit" tools.
  • Archive Selected: Moves the files from your active Media Vault to your archive. Note that archived files can not be used in Kaboodles.  Archived files can be viewed (and unarchived) via the "View Archive" tool.
  • Add to Media Kit: Use this short-cut to add the files to any of your Media Kits.
  • Filters and sort: Filter by favorites (via the heart icon) or search by file name, clicking the "Apply" button.  Sort the file list by clicking a column title.

Each asset file is listed on a single row and includes the following columns and details:

  • Thumbnail:  Image or icon of the asset file, clicking will display or play the file.
  • Selection checkbox:  select one or more files for use with the "Archive Selected" or "Add to Media Kit" tools.
  • Title: The title you gave the file when uploading or creating.  (Note that if no custom title was specified, this defaults to a clean version of the filename.)
  • MK icon: Indicates that the asset file is currently included in a Media Kit. Hover over the icon to see in which Media Kit(s) it is.
  • Format, Size, Duration, etc.: These details provide more data about the file, and differ by media type.  (Example:  Audio and Video files will have a "Duration" column while Photo and Text will not.)
    • Pencil: Edit file settings including its metadata
    • Heart: Mark as a favorite
    • Down Arrow: Download the file
    • File Box: Moves this file from your Media Vault to your Archive
    • Trash Can:  Deletes the file