Media Vault

The Media Vault is your primary media file / asset repository. You may upload and manage your audio, images, video, and various forms of text-based documents like PDFs. Each media type has its own tab.

Kaboodle Media supports file types commonly used in print and online marketing materials such as social media, web services, web apps, and media streaming.

  • Audio (aiff, mp3, wav)
  • Images (jpg/jpeg, png, tif/tiff)
  • Docs (doc, docx, epub, html, pdf, rtf, txt)
  • Videos (avi, mp4, mov)

Any media asset that you will want to use in marketing materials needs to be first uploaded to your Media Vault.

A note about the file size:

We recommend that you upload the highest resolution version of the media asset that you expect to use, such as a finished “master” file. One of the primary advantages of Kaboodle Media is our “upload once, use everywhere” technology. You will rapidly become familiar with, and appreciate, this important feature the more you use the site.

Once uploaded, you can edit, favorite, download, archive, and delete your media asset records from the Media Vault’s “ACTIONS” column.

Please check out the Media Kit article about placing your Media Vault assets into virtual folders for ease-of-use.

Media Vault

The Media Vault form has 3 sections:

  1. The top section contains tabs, providing four separate areas based on media type.  There are four tabs, one each for the supported media types: Audio, Photo, Text, and Video.
  2. The middle section contains tools allowing you to sort and filter the file list, as well as selection tools allowing you to perform some common actions upon one or more files.
  3. The lower section lists the asset files of the media type of the selected tab.

Media Vault UploadTo upload files:

  1. Click the "Upload" button next to the "Media Vault" title in the page heading.
  2. Choose the desired media type tab, if necessary
  3. Drag-and-drop desired files into the left area.  Alternatively, click the "Add files" link to select files via a standard dialog box. The "Upload" become will become activated.
  4. Click "Upload." 
    • Depending on the files size and your network speed, larger files may take a few moments.
    • You can monitor the progress of each file's upload. 
  5. Each uploaded file will appear in the right area with two fields.  If desired, you may enter a custom title and tags. Note: Good titles and tags can make finding files a lot easier later. After entering a tag, click the enter key, then add another.
  6. Repeat for any other media-type tabs.
  7. Click "Done" when finished.

Directly above the list of asset files are several management tools:

  • Select All: Select all listed asset files to update via the "Archive Selected" or "Add to Media Kit" tools.
  • Archive Selected: Moves the files from your active Media Vault to your archive. Note that archived files can not be used in Kaboodles.  Archived files can be viewed (and unarchived) via the "View Archive" tool.
  • Add to Media Kit: Use this short-cut to add the files to any of your Media Kits.
  • Search: Use the Search feature to filter the list by favorites (heart icon) or search by file name or tag. Click the "Apply" button. 
  • Sort: You may sort the file list by clicking a column's title.

Each asset file is listed on a single row and includes the following columns and details:

  • Thumbnail:  Image or icon of the asset file, clicking will display or play the file.
  • Selection checkbox:  select one or more files for use with the "Archive Selected" or "Add to Media Kit" tools.
  • Title: The title you gave the file when uploading or creating.  (Note that if no custom title was specified, this defaults to a clean version of the filename.)
  • MK icon: Indicates that the asset file is currently included in a Media Kit. Hover over the icon to see in which Media Kit(s) it is.
  • Format, Size, Duration, etc.: These details provide more data about the file, and differ by media type.  (Example:  Audio and Video files will have a "Duration" column while Photo and Text will not.)
    • Pencil: Edit file settings including its metadata
    • Heart: Mark as a favorite
    • Down Arrow: Download the file
    • File Box: Moves this file from your Media Vault to your Archive
    • Trash Can:  Deletes the file